How To Schedule A Google Meet

Written By Jessica Malnik

At the start of the COVID-19 pandemic, Google Meet was adding 3 million new users every day.

While the number of new users being added to the platform has tapered off since then, Google Meet, along with Zoom, are the market leaders for video conferencing software.

In this post, we’re sharing how to save time scheduling Google Meet calls.

Let’s dive in.

Is there a difference between Google Meet and Google Hangouts?

Many people think Google Hangouts and Google Meet are the same product. While Google Hangouts and Google Meet are similar, there are a few key differences.

For one, Google Hangouts is the free messaging and video conferencing service available for all Gmail and Googlemail email addresses.

On the other hand, Google Meet is their answer to Zoom and other business video call software. It is the premium version of Hangouts that’s only available in Google Workspace (i.e. Google Suite), which means you need a paid company account to use it.

There are also some subtle feature differences between the two, like screen-sharing options, call participant layout customizations, and meeting time limits.

For example, free users are capped at one-hour meetings and 100 participants. If they exceed that, they need to be on a paid plan. This is in contrast to Zoom, which limits free users to 40-minute meetings.

How to schedule a Google Meet

The process for scheduling a Google Hangout or a Google Meet is basically the same. For this article, we’ll stick with explaining how to schedule a Google Meet.

In the bottom left hand corner of your inbox, you’ll see three options: Chat, Rooms, and Meet. Click on Meet to schedule a new meeting or see your current meetings.

New meeting

Alternatively, you can click on My Meetings, which will bring you to a new screen where you can either schedule a new meeting, start an impromptu one, or see all of your scheduled meetings.

My meetings

Similar to Zoom, you’ll be given a unique meeting URL and ID.

Share new meeting

You can either copy and paste the meeting invite URL or share it via email.

Copy meeting link

This is what Google Meet’s default email meeting invite looks like.

Meeting snippet

How to save time scheduling and hosting Google Meet calls

While the process of creating a new Google Meet call is fairly simple, it can be repetitive and tedious if your role requires you to be in a lot of meetings.

Use SavvyCal to automate the scheduling process

One way to reduce your administrative burden is to send personalized scheduling links via scheduling software, like SavvyCal, to save time for both you and your recipient(s).

For example, if you are a startup founder, you might have a scheduling link with your default “Working Hours” availability for your team. You might have a separate scheduling link for customers. Another for sales calls, etc.

SavvyCal booking interface

Notice how you can set Google Meet as your default meeting location.

Conferencing selector

Then, when someone goes to book a time with you, SavvyCal will automatically create a scheduled Google Meet call link.

SavvyCal confirmation

Use Google Calendar extensions to save time before, during, and after meetings

From time management and timesheets to reminders, meeting notes, and custom backgrounds, there are hundreds of free and paid Google calendar extensions available in the Chrome Web Store to enhance your meeting workflow.

In fact, we share 20 of our recommended Google Calendar extensions in this guide.

Delegate your calendar management

Delegate access

Up until this point, we’ve shared simple tips to make your workflow more efficient.

However, the biggest timesaver for founders and c-level executives is to delegate your calendar management to your executive assistant or virtual assistant.

Within SavvyCal’s premium plan, you can designate calendar access to someone on your team. They’ll be able to view your availability, manage all of your scheduling links, update your account settings, and more.

Simplify the Google Meet scheduling process

In sum, scheduling Google Meet calls doesn’t have to be a tedious, repetitive process. Whether you choose to implement a few of these tips or delegate your calendar management to an assistant, this can help take back control of your calendar (and time).

Ready to simplify the process of scheduling Google Meet calls? Start your free trial with SavvyCal.