Can my assistant manage my scheduling?
Yes. Give your assistant delegated access, and they can work in your SavvyCal account with their own login, so you never share a password. They see what you see and can change your links, availability, and meetings.
One assistant can manage several people. Every account they manage shows up in their account menu, in SavvyCal and in the Chrome extension.
- 1
Copy your delegation link. On Premium, open Settings, find Delegated Access, and copy your delegation link.
- 2
Your assistant accepts. Your assistant opens it, signs in to SavvyCal or creates a free account, and accepts.
- 3
They switch to your account. Your assistant picks your account from their account menu. A banner shows whose account they’re in, and one click switches back.
- 4
Remove it when you’re done. Either of you can remove the access from Settings at any time.
What can a delegate do in my account?
| Action | Delegate |
|---|---|
| Create, edit, pause, and delete links | Yes |
| Change your hours, schedules, and blocked time | Yes |
| Book, reschedule, and cancel meetings | Yes |
| Manage your contacts and workflows | Yes |
| Change your username | No |
| Change your email address or password, or delete your account | No |
| Invite other delegates | No |
Can I book a meeting for someone else?
Yes. Use Book an event on any link you can edit to put a meeting on the calendar for a client or prospect, without sending them a link. The booking is confirmed right away, even if the link requires approval or payment.
Booking for someone works on Basic and Premium. To book the same person again, open one of their past meetings and choose Book again.
- 1
Open the link. Choose Book an event from the link’s menu on your Links page, or in the link editor.
- 2
Fill in the details. Pick the date and time, and enter the person’s name and email. Add guests, a location, or answers to the link’s questions if you need to.
- 3
Book it. The meeting goes on the calendar right away, and the person you booked for gets the invite and the confirmation email.
Do team admins need delegated access?
No. The owners and admins of a SavvyCal subscription can already manage the links, schedules, and meetings of everyone on it. Delegated access is for an assistant who isn’t on your subscription, or who needs to act as you.
What SavvyCal doesn’t do
- Delegation on Basic
- Delegated access needs Premium on the account being managed. An assistant can’t act for someone on Basic.
- Editing a booked meeting
- You or your assistant can reschedule or cancel a booked meeting, but not change its title, length, or location afterward.
- AI assistants as delegates
- An AI assistant connected to SavvyCal acts as the person who connected it. It can’t switch into accounts that person manages as a delegate.
Questions, answered
Something we didn’t cover? Drop us a line.
Which plan includes delegated access?
Premium, on the account being managed: $200 per user per year, or $20 monthly. If that account leaves Premium, its delegates lose access.
Does my assistant need a paid seat?
No. Your assistant needs a SavvyCal account, and a free one works.
Do I have to share my password?
No. Your assistant signs in with their own login and switches to your account from their account menu.
Can one assistant manage several executives?
Yes. Each person adds the assistant from their own Premium account, and the assistant switches between them from the account menu.
Can I book a meeting for a client without sending a link?
Yes. Use Book an event on one of your links, pick the time, and enter the client’s name and email. They get the invite and the confirmation email. It works on Basic and Premium.
Does booking for someone skip approval and payment?
Yes. A meeting you book for someone is confirmed right away, even on a link that requires approval or payment.
How do I remove an assistant's access?
Open Settings and remove them under Delegated Access. Your assistant can also remove themselves.